Project LeadershipProject Management

4 PMO and Leadership Tips to Avoid Pitfalls

A good project happens when a skilled manager and a team combat critical tasks together, covering all major and minor issues. A new project passes through a variety of pitfalls if every step is not taken carefully. It is the duty of a project manager to know how to avoid pitfalls that are likely to stop a project from becoming successful.

Evading Risks

In this article at Strategy Execution, a renowned project leadership coach, Susanne Madsen shares tips to avoid project pitfalls.

  1. As the project begins, maintain a project charter or a definition document to understand the project rational and earn support from clients or stakeholders. Also, address the contradicting views regarding the purpose of the project and discuss how to attain these goals. The best way to do this is by talking to each stakeholder of the project. Understand their major concerns and needs to find ways to proceed towards your goal. Interaction with stakeholders also strengthens your relationship with them.
  2. Often project managers fail to get clarity over the project purpose and end up blaming sponsors for the failure. Instead, sit with the project sponsor to know if the project has a strong business case. Make notes of the project need, cost, and financial benefits. Clarity over the vision and benefits of the project will bring much better results from the project.
  3. Most of the project managers believe project planning is their fundamental duty. However, keeping the team engaged in the project, right from the planning, will develop a sense of ownership among the team members. This will also help in avoiding disengagement and shift focus towards team bonding. You can do it by conducting joint planning workshops to enhance team engagement. But the basic rule here should be to listen to each member and give equal opportunity to them.
  4. Generally, the project description given to the project managers or leaders are too vague. Even the highly skilled and experienced managers fail to grab the right project requirement. These setbacks result in difficulty in tracking changes or project failure. You can avoid these pitfalls by gathering information about feasibility factors of the project scope. Your effective decisions can bring success and open avenues for better opportunities.

Unfortunately, not understanding client’s requirements is one of the biggest pitfalls in project management. The author emphasizes on conducting workshops to map out client’s requirement and meet them with quality work. Managers must see if their teams understand client’s need by encouraging them to showcase their project viewpoints through mockups. To read more, follow the link below:

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