Handling your first project is no game, but it is a once in a lifetime experience. So, make it effective!
In this article at The Balance Careers, F. John Reh explains the significance of attempt in project management. With the evolution of project management techniques and processes, handling the first project has become easy.
Project Management Stages
Those who are on the verge of a new start must know the five significant stages of a project. First is the initiation that identifies the need for transformation. Second is planning to draw a workable structure. The third is plan execution, while the fourth is monitoring and managing the work accomplished by the team. At last, finish the project within a limited budget and time.
Crucial Steps to Follow
During the planning phase of the project, you must follow these essential steps:
- The first and foremost step is identifying the project scope. Learn about the project, objective, and your role in accomplishing it. Gain maximum clarity over the project requirements at this step to deliver successful outcomes.
- After that, identify the resources available, tools required, and budget allocated for the project. Being a new project manager, you may not get complete access or direct control over the necessary resources. The first project is the test of your management skills, so use a matrix to manage project delivery with limited resources.
- Your next move should be identifying the deadline. Develop project plans as per the given timeline and do not exceed it. However, if you choose to use overtime hours to meet the project schedule, do not forget to evaluate it against the budget allocated for the project.
- Now identify the major components required to drive the project process and finish the project.
- The next step would be to gather all the steps to develop a network diagram or preliminary plan to identify the critical route to project development. This step will help you assign a task in the right sequence due to which resource allocation becomes effective.
- Now, seek feedback from your team and stakeholders over the preliminary plan to cut the loose ends. This step will help you adjust the timeline to fit the project needs.
- Very few projects offer adequate resources, budget, and time to the project managers. So, be realistic and make practical efforts to manage the project with limited resources and time.
- Now, hold a team meeting and work on project planning and execution with the team. A project manager’s role demands vigilance and precision. So, your next task in line is to monitor the team’s progress and document everything.
- Last but not the least step is to maintain transparency and keep everyone involved in the project well-informed, especially the stakeholders.
Click on the following link to read the original article: https://www.thebalancecareers.com/how-to-successfully-manage-your-first-project-2276127