Project Portfolio Management

Right Approach to PPM Implementation: 10 Tips

Project Portfolio Management (PPM) is the key management process used by project managers and PMOs to analyze and track present or proposed projects. The project level management within the overall PPM process identifies and tracks patterns of issues to ensure the aptness of portfolio goals.

In this article published in Keyedin, Rachel Hentges explains that implementation of PPM in the real business scenario is pivotal. Therefore, picking the right methodology is essential to ensure that PPM can leverage its project selection and execution success.

Bridge the Gap

Since PPM is the best way to bridge the gap between strategy and implementation, refer it to get centralized management of one or more projects to attain strategic objectives. However, the implementation of PPM is not as easy as it seems. Therefore, try these implementation tips:

  1. Get a Sponsor: Someone who will use the system to set an example while breaking through internal politics to knock-off the idlers.
  2. Get the Prototype Right: In a bid to really understand a system, the users need to touch, feel and experience it. With a SaaS business model, a free trial can help in getting it right early.
  3. Do not Automate: Building classy integrations, workflows and reports in the early stages is a waste of time. Instead, wait until you understand how things are going to work through the experience of live running.
  4. Get it Right the First Time: Make sure the user experience is seamless and simple rather than putting a lot of effort in training and quality assurance.
  5. Start Now not in Future: Assess your organization’s maturity and aim the solution at a reasonable level above that instead of implementing everything at once. You will end up leaving people behind otherwise.
  6. Record Agreements & Support the Work: Heavy workflow encourages people to find creative ways around updating a system. You will not replace interactions and discussions outside the system. Therefore, just make them visible to everyone.
  7. Run the Project Properly: Do not assume it as a ‘usual business’ that follows a hierarchy. The working staff needs to be flexible to change as they need to deal with project managers often.
  8. Good is Enough: Perfection is tedious and time-consuming. Thereby, focus on getting the critical but essential tasks first.
  9. Focus on Project Implementation: A difficult project can be turned into a major success just by the right implementation of the process. Invest in training, communications, and floor-walking to make sure it lands, as expected.
  10. Multi-Skilled Consultants: Find the one who can work end-to-end, reducing hand-offs, misunderstanding and providing instant responses.

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