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6 Essential Features You Should Look for in a PPM Software

To realize actual benefits, companies consider several factors before investing in PPM software. It should be applicable to the business and its goals. Apart from obvious requirements, there are business-specific requirements that investors verify. In this article at SearchCIO TechTarget, Bob Violino discusses 6 essential features you should look for in a PPM software.

Reviewing PPM Software Features

Since there is an investment budget, you want your money’s worth. Following are the 6 essential features you should look for in a PPM software:

Cloud or Standalone System: Companies are shifting to popular cloud-based PPM software. Nevertheless, some want to have standalone systems for security reasons. Consider the costs of subscriptions, maintenance, extensions, and training while considering a cloud-based solution. Also, find out the quality of services, support, and cybersecurity protocols of shortlisted service providers. For on-premise devices, validate costs of hardware requirements, licensing, maintenance, implementation, training, service, and support. Keep an eye out for upgrades and related costs.

Collaboration: Teams would coordinate and share knowledge, so collaboration is a major requirement for a PPM software. You should be able to prioritize, allot resources, and examine processes through this tool. When required, it should give you high-level and granular project views. Find out if it has social media integrations, instant messaging, and other user-friendly collaborative features available.

Mobile and Intercontinental Support: The PPM software should have currency conversion and multi-language support to help run projects worldwide. Its mobile support should allow the remote workforce to have access from any device irrespective of location.

Secure Data Management: The platform should collect all project information to help prioritize, manage, and schedule project tasks, budget, and resources. It should collect data automatically from relevant sources. There must be options to export reports in any standard file format for internal and external stakeholders. The PPM software should select relevant data and rectify them as per business configurations. It must be a safe platform for storage and transfer of intellectual assets.

Adaptability: The software should extend and upgrade to match the company requirements. Users would able to customize it as per their needs.

Compatibility: It must be compatible with existing systems and processes for smooth operational activities. Interaction with financial, service management, project management, and BI platforms must be seamless.  

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Indrani Roy

Indrani Roy is currently working as a Content Specialist for CAI Info India. She has knowledge in writing blogs, product descriptions, brand information, and coming up with new marketing concepts. Indrani has also transcribed, subtitled, edited, and proofread various Hollywood movies, TV series, documentaries, etc., and performed audio fidelity checks. She started her career by articulating a knowledge base for an IT client, and, eventually, went on to create user manuals and generate content for a software dashboard. Writing being one of her passions, reading books is naturally her favorite pastime. When not lost in the world of letters, she is a foodie, movie buff, and a theater critic.

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