Project Portfolio Management

How PPM Managers Can Stay Sane in a Multi-Project Environment

With companies managing several projects on their home turf, PPM managers must handle numerous resources from multiple projects. Trying to conjecture and prioritize story points is stressful. In this article at Project Times, Francis Miers discusses 4 tips to help PPM managers stay sane in a multi-project environment.

Handy Tips for PPM Managers

With so many data points to go through, PPM managers almost have to rely on their guts to make decisions. However, stakeholder buy-ins are not possible without valid data backing up their conclusions. Following are the 4 tips PPM managers can use to work effectively in a multi-project environment:

Standard Measurement and Practices: To handle multiple projects, PPM managers should ensure teams follow common KPIs and best practices. This allows them to measure progress effectively across all projects. The challenge of going by the book too literally can stump out creativity. So, a healthy balance between maintaining protocols and freedom to innovate should be there.

Reporting Structure: PPM managers use project portfolio management tools to gain project visibility in resource management and progress. The Portfolio tool in Jira can manage up to 150 projects simultaneously. You can also use a standard reporting framework that you can customize as per projects. Maintain consistent protocols for higher agile level for epics and releases and customize sprints and stories at a lower level. You do not have to create different reporting formats or convert them into another format like PowerPoint or Excel.

IT Tool Configuration: Atlassian’s Jira software offers a high level of configuration. However, customizing fields for all projects can become cumbersome and hang the system. Channelizing customization requests to the helpdesk can both control unwanted customization and accelerate valid suggestions. Though pricey, Jira’s Data Center edition can help when the user base is increasing continuously.

Training: Human resource management is more important than processes and tools for PPM managers. You need experienced project managers as well as expert tool handlers for effective portfolio management. The experts can address issues, standardize tool practices, enable innovation, and ensure projects meet their required goals. So, invest in training project managers, tool experts, and senior leaders. They should be knowledgeable in agile methodologies, SAFe, DAD, PPM tool management, and organizational reporting structure.  

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Indrani Roy

Indrani Roy is currently working as a Content Specialist for CAI Info India. She has knowledge in writing blogs, product descriptions, brand information, and coming up with new marketing concepts. Indrani has also transcribed, subtitled, edited, and proofread various Hollywood movies, TV series, documentaries, etc., and performed audio fidelity checks. She started her career by articulating a knowledge base for an IT client, and, eventually, went on to create user manuals and generate content for a software dashboard. Writing being one of her passions, reading books is naturally her favorite pastime. When not lost in the world of letters, she is a foodie, movie buff, and a theater critic.

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