Reporting for project portfolio management (PPM) has become essential. Documentation, meeting minutes, and user surveys are quite a common phenomenon in other departments. It is slowly becoming a part of PPM too. In this article at Meisterplan, Fabian Zeitvogel discusses how this reporting trend is good for PPM processes.
How Reporting Is Trending in PPM
Reports always give insights into the current scenario and help you channelize your team accordingly. They also give your colleagues a transparency regarding the recent project updates. The visual charts and graphs, be it online or a hard copy, allow them to understand your PPM status with clarity.
Different stakeholders need different types of reports. A CEO may want only highlights and key pain points. While a manager would want a team-based outlook, a team member might just want a performance comparison. You can always customize project portfolio management reports and send it accordingly. Since documentation is mainly preferred online, it becomes easier to filter out the unnecessary fields.
BI tools like Tableau and Microsoft Power BI are used for data visualization because of the flexibility and options they offer. External reporting tools are popular to make specific reports for easy understanding of sponsors and project coordinators. While getting a PDF version of a Gantt chart seems impossible, with Tableau, it is easy. For an active PPM committee, this boosts productivity.
Though it is simpler to display the ongoing efforts through BI tools, you must be careful about the data input. Improper data upload can lead to misrepresentation of facts. Moreover, you must also know which questions will give you the right answers. Notwithstanding the initial hiccups, reporting is making PPM processes more precise and understandable to people. With more reporting tools releasing every other day, you will soon experience a reduction in complexity.
To view the original article in full, visit the following link: https://meisterplan.com/blog/reports-for-plans-that-work/