Project Management

3 Big Reasons to Run Effective Meetings

There are good reasons to run an impactful meeting that go beyond the reason of “because I’ll bore everyone to death otherwise.” In a post at Project Bliss, Leigh Espy shares three of these reasons. If you keep these things in mind, you will better serve your business and even yourself:

  1. Running effective meetings showcases your leadership ability.
  2. Meetings are costly, maybe more than you realize.
  3. Effective meetings propel projects forward.

Big Results

Most meetings are sterile at best and soul-draining at worst, so running a genuinely great, tight meeting is low-hanging fruit to strut your leadership stuff. A great meeting consists—among other things—of preparing well in advance, ensuring people have enough context and resources, communicating clearly, and setting up and following through on action items.

Keeping things moving in a meeting is important because the costs of holding them are deceptively high:

If you hold an hour-long meeting with five people who each make $50,000 per year, the meeting cost is $175.00. If you hold an hour-long meeting with 5 people who make an annual salary of $100,000, then the cost for that hour-long meeting is $350.00.

And if you hold that same hour-long meeting every week for a year, the annual cost is $18,200. … There’s also an opportunity cost of running unproductive meetings. When attendees are sitting in your unproductive meeting, they’re unable to do other valuable activities.

Lastly, and most obviously, a well-conducted meeting enables important decision-making that propels the project forward. If a meeting is not bringing great minds together to solve problems, what is the point of even holding it? Think, McFly, think!

For additional thoughts—and to check out the book Espy wrote on the subject—you can view the original post here:

John Friscia

John Friscia was the Editor of Computer Aid's Accelerating IT Success from 2015 through 2018. He began working for Computer Aid, Inc. in 2013 and grew in every possible way in his time there. John graduated summa cum laude from Shippensburg University with a B.A. in English.

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