Project Management

3 Tips to Simplify Project Complexity

Everyone wishes the world were just a little bit simpler, especially if they’re a project manager. Juggling complex projects and the expectations of stakeholders is an exhausting act for project managers and requires some real skill. In a post for Voices on Project Management, Dave Wakeman gives some tips on how to simplify complexity:

  • Focus on logical steps.
  • Emphasize clear communication.
  • Always work to improve your processes.

Keep It Simple

While focusing on the end may work in a race, it can work against you in project management. The amount of tasks to complete can weigh you down if they aren’t managed properly. Break larger steps down into smaller milestones that can be thought of as micro-projects. These pint-sized projects are inherently full of smaller, logical steps that can make prioritization a more straightforward task.

Another hindrance to simplicity is unclear communication. Many of us communicate in terms that we are familiar with but may be foreign to others. It’s your job to exclude any jargon or acronyms that may be impeding clear communication so everyone is on the same page. If what you’ve said is buried under three or four layers of jargon and you’re sending it to a stakeholder outside the field, then the message will get lost in translation.

Wakeman goes on to say this about process improvement:

One great thing about best practices is that they can help simplify hard projects, communication and the amount of setup that goes into any project. The down side is that if you aren’t careful about capturing those best practices over time and working to spread these ideas across your organizations and teams, they become useless. …

As a leader, you must work to continuously improve the delivery processes that you and your teams use. The ultimate simplification is developed over time by improving processes, focuses and actions.

You can view the original post here:

Austin J. Gruver

Austin is a Staff Writer for AITS. He has a background in professional writing from York College.

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