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The Unwanted Surprises of Unplanned Meetings

Meetings are the bread and butter of project management. Successful accomplishment of goals is impossible without meetings. But unplanned meetings cannot bring good surprises.

In this article at DZone, Fred Wilson explains the importance of meetings and a set agenda. A planned approach can bring way more beneficial outcomes for the project team than an unplanned one.

Surprise, Surprise!

Meetings are an open opportunity to float creative ideas, network, fortify team bonding, and keep employees and management update alike. But a surprise meeting may not bring as many positive outcomes as a well-planned one. Let’s find the consequences of unplanned meetings to avoid them in future:

  1. Lack of Preparation: Unplanned meetings do not allow the attendants to bring innovative ideas to the table. In fact, unplanned meetings catch people off guard and chances of low turnout is high.
  2. Time Crunch: Time and budget are crucial assets of a project. Even planned meetings consume a lot of productive time, so, think how much productive time an unplanned meeting may waste.
  3. A Purposeless Approach: A surprise meeting without a clear agenda will gather mute spectators who will be clueless about the topics to be discussed. Minutes of the meeting may also be indecipherable.

The author believes that a planned meeting is augmented with better productivity and collaboration while an unplanned meeting has an adverse effect and it hinders collaboration. In order to turn meetings productive, plan them in advance and let the attendants prepare for it.

Using online meeting management software may prove equally beneficial. Purpose of a project or meeting cannot be attained without a planned approach. Click on the following link to read the original article: https://dzone.com/articles/3-reasons-why-unplanned-meetings-do-more-harm-than?fromrel=true

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