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12 Realistic Tips for Struggling New Project Managers

New project managers face downtime when they just start out in their new role. Though you might have been managing the team already, the official responsibilities can demand more. In this article at the Project Times, Bruce Gay shares 12 realistic tips for new project managers like you.

New Project Managers: Tips to Stay Afloat

Training sessions help project managers understand company standards and guidelines that they must adhere to during their tenure. However, those of you that do not have a formal training course like Project Management Professional (PMP) must acquire the knowledge on the job. Gay, a PMP himself, has shared 12 realistic tips for the new project managers that are struggling to stay afloat:

  1. Stakeholder Management: It is crucial for project managers to know their stakeholders and their temperaments to regulate and channelize them for a successful project.
  2. Sponsor: Not all project requestors are sponsors. The person who takes a keen interest in the ups and downs of the project are the project sponsors.
  3. Project Scope: A documented project scope allows everyone to have a clear vision of the project.
  4. Project Charter: Make your sponsor sign the scope document. You can then officially start managing the project with the approved resources, time, and budget.
  5. Communication: It is important for project managers to establish communication channels with all the stakeholders. Create a communication plan that will help the team reach out to the appropriate personnel.
  6. Project Planning: Do not make the mistakes of rushing into a project without making a plan first. Have a document with everyone’s approval before kickstarting the project.
  7. Dependencies: Understand the dependencies your project has and set your milestones accordingly.
  8. Listening Carefully: Project managers are problem-solvers and people managers. Listening to the problems and empathizing with the people can help bring the team together.
  9. Coordination: Team members come from a diverse background with their own set of ideologies and inhibitions. It is the job of the project managers to break down these silos and make the individuals in the team act as one unit.
  10. Risk Management: Instead of being reactive, if you escalate risks proactively, those will not turn into major issues and hinder the progress.
  11. Change Management: When sponsors ask for a last-minute change request, there is a chance of a project scope creep. Understand the request and clearly define the change required to accommodate the request of the sponsor.
  12. Task Ownership: Remember to have owners for documented tasks in the project scope. Each open action item must have a team member responsible for it.

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