Project requirement sheet is the foundation document defining the business needs that lead to project initiation. But very few projects effectively list out the requirements correctly. This may lead to project failure.
In project management, a workable solution is dependent on requirement because the design and development of the delivery teams are dependent on it. In this article at PM Times, Brad Egeland suggests some workable ways to refine the bad project requirements.
Most defects in projects occur during requirement phase and to avoid such circumstances, the teams need to Validate the requirements well. A good requirement will help in developing a quality software within budget and on time.
The best time to fix errors is right from the beginning of requirement gathering phase with the stakeholders. Here are a few essentials to keep in mind even if the requirements go wrong:
- Rework: Vague issues occur during the planning phase and can be easily handled by re-work. Document everything to track the schedule deviation and closely monitor project scope. Even though a change in order is essential for most of the projects but keep them to a minimum if you want to avoid risking clients.
- Change: Clients do not like changes because it affects the project budget. But informing them in advance about the possibility of scope change or change orders is essential. An early declaration will reduce the customer impact.
- Timeline: Change orders and re-work directly impact project timeline and scheduled dates. It might also affect the project resources due to a shift in the timeframe. In fact, there would be a high possibility of a requirement for additional resources to cover new work that was not planned. Be ready for onboarding, learning curves, and revisions to existing plans in a bid to avoid further disruptions.
- Budget: Keep a close watch over budget for uncertain situations when expenses are expected to escalate fast. Again, well-documented and planned change order can help in fixing the situation. Consider all this a part of scope management.
The author believes that skilled leadership and customer oversight is needed to keep the project on track within desired time and budget. Therefore, requirements should be considered as a delicate responsibility that must be documented carefully. To read the original article, follow the link below: https://www.projecttimes.com/articles/making-the-most-of-bad-requirements-on-a-project.html