Project Management

Confession of a Project Manager: Task vs. Productivity

Adapting to change while overcoming the pre-existing challenges of project management makes a project manager productive. However, project managers are not born with productive skills. In fact, many project managers spend a lifetime in learning effective, reliable, and productive skills at their work.

In this article at LiquidPlanner, Elizabeth Harrin shares her personal experience of hard work with any productive outcomes.

Breaking Down the Beast

Harrin differentiated productivity in two categories—task and project productivity. The early stage mistakes may lead to manager and product’s failure. Here is what the project managers need to learn, in a bid to improve productivity.

Task Productivity

Task productivity is the combination of time and clarity. Once the project managers get a new task, they need to prepare a task list and get clarity over every possible detail from the client regarding their hopes and expectations.

Often, lack of clarity leads to the misleading direction or sometimes project failure. To get complete clarity, the project managers are eligible to counter question the clients. Making sensible approach towards a task comes only from the right method and clear vision.

However, managing time is equally essential. It helps in reducing half of the stress for the project managers.

Project Productivity

The right project managers understand and ease the work of their teams. Like tasks, even projects need a clear approach to breakdown the work structure and to list out essential tasks. Next move would be to assign them to the people capable enough to perform them and deliver the desired results.

The project managers must pick people who are willing to take ownership of their work and feel responsible for on-time delivery.

Tips to Implement

The author suggests some easy steps to perform tasks and improve productivity.

  1. Use time in constructive work and not in answering unwanted emails or social media notifications.
  2. Keep track of time and use project management tools to track your productivity.
  3. Use enterprise project management tools to maintain work balance.
  4. Maintain daily task list to keep track of your progress and boost productivity in a focused manner.

Once the project managers are clear with the task assigned to them and the deadlines, get going with the task to achieve the desired goals. The author suggests that documenting project progress is the best way to keep a watch over task and time. She also emphasizes on keeping the focus intact throughout the task performance. Click on the following link to read the original article:

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