Project Management

How to Engage Participants in a Project Management Workshop

A project management workshop needs to get the blood pumping for it to be effective. If you don’t engage your audience, then you’ve not only wasted someone’s time, but also their ability to grow as a leader. So how do you keep your audience’s attention in workshop? In a post at the Project Risk Coach, Harry Hall gives some tips on how to engage participants in your workshop.

Enabling Participant Engagement

The first step to engaging your participants is to gauge your audience and figure out what they need or want from this experience. Once you’ve found where your audience stands, you can build anticipation for the event. Give out an agenda that can help build excitement and illustrates what the participants will get out of it.

Once the workshop has started, don’t shy away from group activities that allow participants to talk to one another. The point is to not bore them to death, so spice up the workshop with some events. Ask for volunteers during exercises, have Q&A portions, show a video–whatever it takes to keep the energy levels up. Throw in a case study about a project process or challenged project (etc.) to incite further discussion. But remember that  longer workshops can be incredibly draining, so make sure you put your more engaging items towards the end of the day.

At the end, you should provide some handouts or exercises that can be completed at home in regard to their current projects. Items like filling out project charters or identifying risks are a couple examples. Hall says that there also needs to be sufficient follow-up to the meeting:

What happens after many workshops? Unfortunately, many people jump back into their daily routines and never apply what they learned. Here are some tips to help individuals take the next steps:

  • Send the participants an email inviting them to a website page providing the workshop handouts, additional resources, and challenges
  • Plan a follow-up session to allow participants to share their experience in applying the concepts
  • Create a Facebook Group or LinkedIn Group and ask people to share examples of their work if possible

You can view the original post here:

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