The habits you develop when using your calendar will help to make you immensely more successful, or maybe lead to your untimely demise. In a post for Project Management Hacks, Bruce Harpham sheds some light on a few habits that will greatly improve your productivity.
Good Calendar Habits
- Review today’s calendar.
- Review tomorrow’s agenda.
- Take “Meetings with Myself.”
- Take into account travel time.
- Write everything down.
- Write additional information.
- Perform weekly reviews.
- Utilize repeating appointments.
- Minimize your productivity toolkit.
- Say no to other people.
- Say no to yourself.
At the beginning of every day, take a moment to read over your calendar and see what tasks or important meetings are scheduled. Equally as important is to take a look at tomorrow’s task list at the end of each day. While looking at your agenda be sure to be mindful if your organization utilizes Microsoft Outlook as a calendar system. With this program you can view everyone’s calendar, and it is quite easy to overbook yourself. Be sure to block off some time in the calendar when you schedule something so you do not become double-booked.
When you are scheduling, it is important to take into consideration the amount of time it may take you to travel to appointments. Try to avoid the allure of back-to-back meetings, because you may just be late to the second, which is terribly unprofessional. Another professional tip is to write everything down, whether the appointment is professional or not. Having things written down will make planning your calendar far easier. While writing things down, it may be beneficial to add in any information that may be helpful such as phone numbers or the actual address.
Every week you should do a quick scan of your agenda to ensure that everything is still looking as though it can be accomplished. There is a feature in digital calendars that allows for you to make an event “repeating.” Whether it be weekly, monthly, or annually, scheduling something to repeat helps your productivity skyrocket. Productivity tool kits can be elusive, but they become extremely unproductive if you are continually switching between them and not committing to one.
It is important to know when to say “no.” It is okay to say you cannot do something because you are busy as it is. It is equally okay to say no to yourself sometimes and do what is best rather than what you want to.
You can read the original post here: http://projectmanagementhacks.com/calendar-your-way-to-success/