Project Management

4 Questions that Will Improve Your PM Routines

Routine breeds consistency, and consistency produces results. This very much holds true for project management and immensely helps to yield valuable outcomes. In a post for PM Hut, Michelle LaBrosse emphasizes this point by sharing a few tips to vamp up project management routines.

Finding Routines that Work

There are four questions to ask when analyzing whether a person has a sufficient project management routine:

  1. How are the “to-do lists” being made?
  2. What types of tasks need to be done?
  3. Are there regular meetings held with the team?
  4. How is the project work being monitored?

To-do lists are wonderful assets to help guide processes and decision-making, as long as they are not chicken-scratched notes strewn across the office. Prioritizing what needs to be done each day and having an organized list in mind helps prevent postponement of pertinent portions.

The tasks on a to-do list should be manageable and accomplishable. Something like “prepare a project launch” is far too broad of a topic. Items such as this should be broken down into smaller, more achievable steps. When things are not so large and scary, people are more inclined to complete them in a timely manner.

Regular meetings help create consistency and provide a platform for the team to voice concerns and redirect their focus. A simple 10-minute meeting every morning can be the difference between project success and utter chaos.

There is a fine line between being a hands-off leader and an overbearing one, but it is imperative to find that line as a manager. One simple way to monitor the team effectively is in the manner of communication. Stroll around the office and have terse conversations or Skype people digitally rather than use email; face-to-face communication emphasizes the importance of the discussions.

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