Project Management

5 Project Meeting Myths

A project meeting is a project meeting. How much is there to confuse about it? As it turns out, there is a great deal we still get wrong, and looking past our preconceptions could help us have more effective meetings moving forward. Brad Egeland writes for CIO.com to clear up five myths.

The 5 Myths of Project Meetings

  1. Meetings are meetings.
  2. All attendees come if invited.
  3. It’s important for the project, so they will be there.
  4. Everyone does what the project manager says.
  5. Meetings are a great way to stay current on the project.

The first myth that Egeland sets out to bust is the myth of the meeting itself. What is a meeting? Well, that depends on a number of factors like project importance, attendee list, topic, the agenda, location, length, etc. In a manner of speaking, the project meeting is about as predictable as a summer rainstorm.

Another project myth is the myth of attendance. This one might come as a surprise to some of us. If you’re invited to a meeting, it’s usually mandatory, no? Well, those who are handy with an excuse or justification will blow off a meeting for any number of reasons including, but not limited to, boredom, the absence of food, or the reputation of the speaker. But surely, you might argue, if the meeting’s agenda is pertinent to a person’s role in the overall project, that person will undoubtedly attend. Unfortunately, you might be wrong. If a person thinks they know their responsibilities well enough, then what is a project meeting to them but a huge waste of time?

Who are these arrogant people who so willingly defy the project meeting? It must be their project manager’s fault for not cracking down on absenteeism, right? Actually, according to Egeland, a PM can no longer lead through the rule of law alone. They must earn the respect of their employees. In a sense, it does come down to the PM’s leadership.

About the final myth, Egeland writes:

True, meetings are often a good way to stay current on the project. However, they are far from the only way. Communication happens in real-time. Emails are always going back and forth. Tools are collaborative. Project status reports and updates are sent out to everyone – even if you didn’t attend the meeting. So why attend? You can stay current and never attend a meeting.

Read the original article at: http://www.cio.com/article/2919227/project-management/5-myths-about-project-meetings.html

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