Project ManagementProject Management Office

Digging Deeper into a PMO Implementation Plan

Mario Trentim takes a close look at what goes into a proper PMO implementation plan in a post at PMI. The five steps of the plan work like this:

  1. Current State Assessment
  2. Future State Vision
  3. Gap Analysis
  4. Implementation Strategy
  5. Implementation Plan

Time for a Shovel

To get an accurate snapshot of the current state, consider hiring an outside consultant who can bypass the politics and use a structured approach to rooting out concerns. When the current state is understood, it can be compared with organizational benchmarks in order to build a future state vision, which maps out what things you need to improve upon or change. After that, you begin gap analysis:

A successful gap analysis clearly identifies what is missing or what could be improved, prioritizing which features, processes and structure the PMO should have, according to effectiveness (cost x benefit), desirability (sponsorship; what the company want to implement) and feasibility (what is realistic and what is possible to do). We have to select and prioritize based on cultural and organizational feasibility, not only based on resources available.

The implementation strategy then becomes a matter of specifically your approach to putting into place the PMO and the major results you expect to see. The implementation plan is then the final project management plan that builds the PMO, covering such aspects as scope, work breakdown structure, and cost. For an even deeper look at these five steps, consult the original post:

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