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Project Closure Template – Key Steps To Closing A Project

Learning from recently closed projects and using that knowledge on future projects is an identified critically important step by project managers. The reason is simple: if “lessons learned” aren’t documented and understood, future projects run the risk of falling into the same traps and wasting the same amount of time and money. This post by Mary Lewinson explains how a project closure template can assure the proper work is completed at the end of each project, how doing so can help your organization, and what the project closure template features. The post reviews elements of the template, including:

  • Post Implementation Review
  • Lessons Learned
  • Staff Transfer and Release
  • Finance Closure
  • Project Archive
  • Celebration
Each of those elements includes its own explanation of what it means and a bullet point list of “key actions” to take for the step. For instance, Lewinson provides the following text to help explain the post implementation review:

Definition. A post-implementation review (PIR) is a formal examination of the results received after the project has been delivered. The idea behind the PIR is to evaluate how successfully the project objectives have been achieved and whether the PM basics have been followed in keeping the project feasible and on track. During the project closure phase, the post implementation review is finalized by writing a report (so called “post implementation review report”). While certainly not definitive (and surely to be customized by your own team), this post is very good at setting you off on the right direction for more valuable project closing.

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