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6 Tips to Prevent Important Tasks Falling Through the Cracks

When it rains, it pours, especially when it comes to workload. How do you make sure the most critical tasks are always being accounted for, whether just for yourself or pertaining to a team? Shweta Jhajharia writes about six ways to keep a grip on the work that needs to be done right now.

On the Precipice

  1. Stop doing everything yourself.
  2. Give away your low-skill, low-fun tasks first.
  3. Match the correct person to the role.
  4. Develop a system.
  5. Document everything you can do.
  6. Use a tool.

Smart delegation is a big source of success. Identify places where you are weaker and where your colleagues excel, and pass along that work to them. You will feel less stressed when you focus on the work where you are best. Likewise, delegate your low-skill tasks as well. You should do this because these tasks are cheaper to hire for, easier to train for, and are likely to be your biggest source of distraction anyway. Save yourself the high-level tasks most deserving of your expertise. When matching a person to a role, consider whether that person has the right skills, personality type, and enthusiasm for the job.

Delegation aside, another important thing to do is develop a management system. Jhajharia suggests you define the outcome for a team, timeline everything, ask for recaps, include a halfway project “touch point” to review if you are on schedule, and install a task management system like Asana. Pertaining to documentation, Jhajharia says:

Create concise but comprehensive documentation and it will feed back into your business by making the training of new hires a breeze, ensuring your business runs without interruption. Remember to keep it concise and simple:

  • Limit yourself to one-page documents.
  • Make use of checklists and bullet points.
  • Create how-to videos using a camera or software like Jing that lets you do a video screenshot of what you're doing on screen.

Finally, you can use a tool to help manage projects. Jhajharia outlines in her full article a way you can manually build a tool using Google Drive that monitors projects. You can read the article here: http://www.consultant-news.com/article_display.aspx?p=adp&id=11701

About John Friscia

John Friscia is the Editor of Computer Aid’s Accelerating IT Success. He began working for Computer Aid, Inc. in 2013 and continues to provide graphic design support for AITS. He graduated summa cum laude from Shippensburg University with a B.A. in English.

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