In project management, critical processes can start to feel like chores, so they do not always get fully implemented. Of course, the problem here is that they are not chores–they are critical processes. In an article for Project Times, Bola Adesope shares what he uncovered from studying project management in the African market, finding that the following important aspects are often absent in the projects:
- Project charter
- Project governance structure
- Physical sign-offs
- Proper and adequate scope
- Project management plan
- Risk register update
- Verbal And written communication
- Deliverable review
- Lessons learned
- Project closure
Back to the Basics
Project managers are expected to plot out the scope and the structure of their project in order to maximize the project’s success. Yet almost none of the projects Adesope studied had a project charter. In fact, over 90 percent of the projects he examined did not even have a clear governance structure in place. Governance is important in so many ways, including its use of a risk register to ensure a project plan exists as a living document.
In addition to this, the project manager should also ensure that the proper documentation is completed so the team can work efficiently and procedures are correctly followed. The use of physical sign-offs and utilizing both verbal and written communication gives a better record of the information shared at any point in time. Taking these steps can ensure that there as few flaws as possible in the deliverable review.
Adesope also stresses that lessons learned holds great importance:
As a best practice, the Project Manager conducts a Lessons Learned session at the end of every project. Expectations are a Lesson Learned session will identify what went well, what did go so well, and identify recommendations for the next project team. In our research, over 95% of practitioners did not conduct Lessons Learned sessions talk less of developing lessons learned document.
When all else is done, the project manager must prepare a project closure report to give a rundown on project details for posterity, whether its results are positive or negative. If negative, it will be a learning opportunity; if positive, it will serve as reinforcement in stakeholders’ minds that the project was worthwhile. For additional details, you can view the original article here: https://www.projecttimes.com/articles/10-dos-that-we-don-t-in-project-management.html