Meetings are an unavoidable part of the corporate world. In some meetings the great ideas flow like water, but sometimes the meetings are unproductive and a waste of time. In an article for Fast Company, Lydia Dishman shares some of the expert tips to making meetings better all around. There are six tips to help improve meetings:
- Ensure that there is a clear objective.
- Keep the circle small.
- Set a meeting time.
- Create the right seating chart.
- Forget about laptops and phones.
- Create a productive agenda.
Getting in and Out
Every meeting should have a clear objective or purpose. Establish why there is to be a meeting. Do you want to discuss some great ideas, perhaps generate excitement for a new project, or maybe simply answer some questions?
When there are too many people in a meeting, there are too many distractions and too many avenues for unproductive work. Smaller groups of people are more efficient and can make the right decisions in a timely manner. People who arrive to a meeting late are disruptive and distract the group away from the important points of discussion. One company shares that they make any person who shows up late sing for a chair at the table, and this has almost eliminated tardy attendees.
Having the team sit in a circle often encourages more creativity, while sitting in rows creates a competitive environment. It is also recommended to have people stand during meetings because it is healthier and shortens the meeting time.
Laptops and phones only serve as a distraction for people in the meeting. Dishman suggests encouraging people to embrace the written word and take handwritten notes. Handwritten notes also help with retention. Dishman cautions to not let the meeting agenda merely be discussed; rather, turn the agenda into action. Turn points on the agenda into questions to increase engagement.
You can read the original article here: http://www.fastcompany.com/3061828/your-most-productive-self/five-creative-ways-to-power-through-the-afternoon-slump