It is a smart practice for multiple reasons to start broadcasting the existence of your project and its value to people beyond just immediate stakeholders. In a post for the PM Perspectives Blog, Elizabeth Harrin elaborates on strategies to better communicate your project with other teams.
Keep Everyone in the Loop
One simple way to get the word out about your project is to ask to attend the other team’s meeting, and make a terse presentation about your project. Managers tend to be on board with this because it helps to break up meetings, while keeping the team informed about other happenings. You do not necessarily need to create a slideshow for this type of communication, but if it makes you more comfortable go for it!
Keep in mind that this project is of interest to you because it is your work, so you want to add a little pizazz to present it in a way that is interesting to those not immediately invested in its success. For example, if you are speaking to a sales team, play up how this project will help them increase sales. Focusing on your audience helps to leave a lasting impression, and it helps to better get your message across.
While actually presenting the project, keep in mind that it is better to put the project in the context of the organization. Additionally, avoid all the technical jargon; you may know what it means, but it might intimidate an outsider.
Presenting your project is in part to get the word out about your work, but you may also want to encourage the audience to help the project succeed. Perhaps you want them to talk about the project with more colleagues or to give you feedback.
After your presentation you can always take a moment for questions, but you should also always follow-up the next day. Thank the manager for allowing you to make your spiel, and if they ask you to return, be sure to act on it!
You can read the original post here: http://www.esi-intl.co.uk/blogs/pmoperspectives/index.php/present-project-teams/