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Best Practices for Planning Your Project

Why is project management feared, and even avoided? Individuals seem to avoid project management because there are so many variables that could lead to a project failure. In an article for TechRepublic, Mary Shacklett explains the basics of managing projects, so that you can take on these projects and advance your own career. These are the basics:

  • The team
  • Tools
  • Defining the business objectives
  • Sponsors
  • Metrics
  • Communication
  • Project planning

The first and most fundamental aspect of a project is people. The team working on the project inevitably needs a certain amount of skills, but they also need to be able to work well together. A team in constant conflict will never accomplish anything.

Before the project can get off the ground, the required tools should be in place. Anything that will be used right away should already be set up, and the team should be trained how to use it. A project should never be started if there are not clear business objectives established. When a project has no achievable goals, it becomes nearly impossible to measure success, and consequently, the project may fail.

For a project to be successful there need to be people supporting it. Stakeholders may even have some quality input on how to ensure that tasks are completed within a timely fashion.

Metrics for a project need to be well-documented and explicitly established. Metrics are immensely helpful in the ultimate measurement of success, but they can only be used if the specifics have been written down along the way.

For the user, one of the most frustrating things is to be kept out of the loop. When there is a problem or an anticipated delay, the user should be notified so they are aware of what is going on. Solid communication lays the foundation for a lasting relationship.

You will never know what is coming, but you can still put forth an effort to plan ahead. Advanced planning and anticipating problems can help to keep the project on track, as well as prevent anything from becoming completely derailed.

You can read the original article here:

About Danielle Koehler

Danielle is a staff writer for CAI's Accelerating IT Success. She has degrees in English and human resource management from Shippensburg University.

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