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4 Questions to Ask When You’re Asked to Help Set Up a New PMO

It is an adventure when your organization decides to make the full jump from project management infrastructure to a formal project management office (PMO). However, if you are tasked with leading this transformation, you may find yourself wondering where to begin. In an article for Project Smart, Brad Egeland discusses the four questions that need to be asked in order to establish the best PMO:

  1. What types of projects will the PMO be responsible for, and what are the sizes of the projects?
  2. Is the funding already established for the PMO?
  3. Where is the leadership coming from?
  4. How much do you want to bite off initially?

Anticipate Challenges

It is vital to determine whether all or only selected projects will go through your organization’s PMO. This decision will set the tone for defining what kind of staffing and templates you will need. For example, if you decide to have all of the projects go through the PMO, then you likely want a person with experience to lead.

It is one thing to verbally endorse the creation of a PMO, but it is an entirely different affair to secure the funding for it. Is the leadership at your organization truly ready to make this dream a reality? PMOs need funding to be successful, and to gain credibility in the organization.

The PMO cannot begin without a strong leader, and ideally this person is an experienced PMO director who will not be tasked with leading projects. Will this be an internal hire?

Deciding how large you would like the PMO to be initially determines both how many project managers there need to be and how invested the organization is in the success of the PMO. An excellent place to begin is to go to department heads and inquire about their individual project expectations over the next few years.

Setting up a PMO can be pretty painless if done right. You can read the original article here: https://www.projectsmart.co.uk/4-questions-to-ask-when-youre-asked-to-help-set-up-a-new-pmo.php

About Danielle Koehler

Profile photo of Danielle Koehler
Danielle is a staff writer for CAI's Accelerating IT Success. She has degrees in English and human resource management from Shippensburg University.

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