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5 Steps to Run a Project Management Health Check

What is worse than contently progressing forward on a project, only to find that there is something detrimentally wrong? In an article for Business 2 Community, Mark Connolly shows how to perform a management health check to ensure that the project continually stays on the correct track.

How to Conduct a Health Check

  1. Establish a project plan.
  2. Collaborate with the team.
  3. Monitor expenses.
  4. Do not accept all change.
  5. Keep stakeholders a priority.

Any good project needs an equally good plan. A simple task list helps to develop the foundation for a schedule. Each item on the list should have an appointed owner tasked with keeping that element on track and ensuring that it does not fall through the cracks and become a problem in the future. Definitive dates that specify when a project is to start and finish will help to eliminate confusion and help to keep everyone in line. If you fail to plan, you are planning to fail.

Utilize the team. Collaboration and strong relationships help to propel projects forward and improve productivity. Work inspires work and one member’s commitment may inspire someone else’s. Another overlooked element that causes project failure is if the project goes over budget. Keep a careful eye on the expenses, a task easily accomplished by readily available software. Ensure that the forecast quota matches the actual spending.

You need not accept every change ever suggested; that will ensure project failure because nothing will ever get done. Approve and reject suggestions at your discretion, but make sure to provide recommendations to appease those who suggested changes that will not be implemented.

Stakeholders are the backbone to the company and they are the ones most interested in the project’s outcome. They have the power and authority to reject a project. Be sure that the project aligns with stakeholders’ needs and desires so you have their support. Reports throughout the duration of the project should also be communicated with the stakeholders so they are always in the loop about the company they are invested in.

A project may fail for a plethora of other reasons, but these five are of prominent concern. A good project manager can navigate through these checkpoints and steer a project towards success. You can read the original article here: http://www.business2community.com/strategy/5-steps-run-project-management-health-check-0742425

About Danielle Koehler

Danielle is a staff writer for CAI's Accelerating IT Success. She has degrees in English and human resource management from Shippensburg University.

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