Technology has a huge impact on effective project management. In the recent times, application of technology has played an integral part in the effective running of a project. Applying the right technology to a project can streamline the procedures to be undertaken in that project and simultaneously speed up task completion time. It can also improve risk assessment techniques, communication, and control scheduling. Therefore, project management can be exponentially easier if only you apply the best technology. Here is a highlight to the best three technologies to use in project management.
1. Project Management Software
The introduction of project management software simplifies monitoring and facilitation of projects. There are numerous downloadable software applications in the market at cheaper costs to give you a simpler and faster project management experience. Some applications are free, but most require fees if you integrate them with other platforms. Most of these software programs offer you simple task listing and progress tracking.
Many of these programs allow you to better control your company and ensure you don’t skip any project plans. You can view your tasks and message discussions and also rearrange them accordingly. These software programs entail both simplicity and flexibility in project management. You can use them for easy tracking of projects and scaling them down to individual tasks. These apps also offer efficient tools that report on all your tasks and anything you can imagine. Investing in one of these software programs could be a great way to help you manage your team and projects better.
2. Data Management Technology
The proliferation of data management software has contributed to the simplicity and efficiency of project management in largely any corporate setup. Such software applications provide easier storage of data essential in project planning. Data management software helps you break down complex projects into more manageable units, but it also provides security. A lot of these software options allow clients to access documents safely, as well as follow up with any needed adjustments to the projects.
Most software options also provide easier access to rich documents and presentations by using their online platforms or cloud systems. Other systems give project managers the chance to create templates that they can use to outsource and store all essential information a team might need.
3. Communications Technologies
A well-planned and managed project requires effective teamwork, whereby members of the team can communicate effectively for different reasons using different methods. Accessibility to and from a project manager is crucial to any project’s success. Just as the software that drives project management is important, so is the technology that enables it. There is a variety of communication methods that have positively simplified project management. For example, many organizations worldwide have embraced the use of VSAT (Very Small Aperture Terminals) Networks to provide cheap and cost-effective satellite connections over a wide area. When a project requires remote access, this technology enables management and delegation to occur even when a manager is not present.
Email and Short Message Services have significantly contributed to easier project management too. Project managers can effectively and promptly communicate through these platforms. Desktop software tools must also be appreciated as one of the factors that have led to easier management of projects. Software utilities such as Microsoft Office enable you to type down your project’s planning.
It is important to note furthermore that under communications technologies, social media has played a part in project management. Rather than having to physically talk to team members, project managers are able to communicate anywhere in the world with their team by social media outlets. Social media apps are not only available throughout the world (either by Internet, VSAT Internet, or phone data plans); they are also cost- and time-efficient. With platforms like YouTube, Facebook, LinkedIn, Blogger, Twitter, etc., project managers can share information to their team members in whatever mode is most convenient.
Between project management software, data management technology, and communications technologies (including social media), being an effective project manager has never been easier. It is no longer efficient (cost- or time-wise) to stick with old trade tricks. Project managers need to adapt, and the best way to adapt to today’s faster pace is by updating the way they manage their projects. With these three technologies, project managers can achieve this by efficiently sharing information about projects and clients and managing their teams from any place in the world.