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Mindfulness and Project Management

A project manager has many demands from managing the project’s performance and budget to predicting and handling any risks that can potentially happen. What is a cure to all this? Mindfulness. Mindfulness is paying attention in the present moment. It is doing one thing at a time. With the many stresses and demands in the life of a busy project manager, a sense of clarity and brain efficiency is needed to think clearly and make better project decisions. Gayathri Sriram shares her experience in this PM Hut article.

The Pomodoro Technique

As a geeky project manager, I put together my to-do list on paper in 25-minute chunks for my first trial day! […] I used 25-minute chunks, based on the Pomodoro technique: just so it was short enough to feel like I can still check email/phone/whatever in 25 minutes and yet it was long enough to handle some of my to-dos. I just set a simple timer on my computer to beep gently at 25 minutes. If I had finished my to-do, I’d tick it off my list (proudly) and move to the next, else, I’d give another 25 minutes to finish it off. At the end of the first day, I felt like I’d been productive in so many years and finished through my list! My job or my responsibilities hadn’t changed but it was just the satisfaction of finishing tasks off instead of having a bunch of “in progress” items that got moved to the following day.

Mindfulness doesn’t have to be exactly that. It can be simple as doing one thing at a time. Like Sriram did, she first started off mindfulness by having a cup of coffee in the morning and only doing that. No checking emails or texts while drinking coffee. Only after finishing her coffee would she then move on to her next task. She then applied the Pomodoro Technique to her work ethic. A simple, yet effective time management method, the Pomodoro Technique focuses on using chunks of 25 minutes to execute tasks on your to do list. In between these chucks of time are times to take a break and check emails and texts, therefore managing distractions and creating a better work/life balance. The feeling of completing tasks gives you a sense of productivity thus fueling you to getting more work done.

To read the full article, click here: http://www.pmhut.com/mindfulness-and-project-management

About Gavin Martin

Information systems architect / technical design authority with over 20 years experience delivering small-scale through enterprise systems to commercial, finance and government customers.

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