Do you dread status meetings? Do you view them as a disruption to the workday and look for ways to avoid them? This feeling doesn’t have to last. Kevin Korterud of the Project Management Institute gives us four tips for making the next status meeting the best one ever.
1.Start with the answer: Don’t waste time with questions like “What did you accomplish this week?” Know what was done, and open your meeting with a confirmation of your status. Try something like: “We are currently at planned budget, and we are 50% complete with the process model.”
2.Structure discussion around risks and issues: If your risks aren’t already assessed and paired with “owners,” you need to do this immediately. Make sure risk owners come to meetings prepared to give an update on their risk’s status.
3.Clarify and confirm upcoming milestones: You should never close the meeting without addressing the upcoming objectives of the next couple weeks and how you plan to accomplish them.
4.Schedule the status meeting the second workday of each week: This gives the workers one full workday to prepare for the meeting, and three more afterward to work toward their goals.
If you follow all the above steps, you won’t have employees hiding in their cubicles to avoid status meetings. Go check under the desks, because your next meeting is going to be an important one.