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How to Create a Successful Project Management Plan

If project management was a simple thing to do, there would be no point in hiring experienced project managers. Clearly, project management is no easy task. However, there is a simply way to create a successful project management plan, according to an article on Itechspecial.com. Understandably, the first thing you need is a driven project manager. However, even the most dedicated and experienced of project managers can lose focus. The article recommends focusing on six specific areas when attempting to create a successful project management plan:

  • Invest enough time
  • Communication is key
  • Know your highs and lows: Budgeting within your plan
  • Schedule flexibly
  • Agree on in-progress goals
  • Know the local codes

Time is always of the essence when it comes to managing projects. This is why the way in which you invest your time is so crucial: First and foremost, it is essential to give yourself enough time to plan. Timing is crucial to every project from how long each stage will take and allowing for delays. By diving into the work without a clear idea of what you will be up against, you’ll be certain to waste company resources and provoke frustration from all corners of your project, not only will this cause frustration but the workers involved will become less motivated. Remember, it takes time to develop a successful plan, so don’t handicap yourself with too much haste at the outset. Create a road map of activities and schedule in potential set back and set a point at where to evaluate the progress against time, once you have managed to plan this stage accurately the future will be brighter. Everyone in project management has been schooled in the importance of communication, and yet many project teams are lacking in this area. Plan for regular meeting times where everyone is free to put their ideas, thoughts, and feelings out on the table. These meetings will allow for more openness within a project team while also giving every individual within that team a better understanding of the “big picture.” Budgeting is a challenge within every project, there is no hiding this. However, determining both your minimum goals and maximum budget from the onset of the project will make overall planning much simpler. In addition to planning your budget at the onset of a project, it is wise to also make a schedule at this point. Every project will likely meet with bumps in the road, so being prepared in advance for those bumps makes it easier to stick to a schedule. Furthermore, this schedule should include agreed on in-progress goals. This includes checklists and audits. Depending on what your project is, it is important to know local codes and regulations before proceeding. Consider this part of your planning and scheduling. Knowing whether or not you are allowed to do something will save you a great amount of time and grief in the long run. There is no fool-proof method of project management. However, adhering to these six tips will increase the chances of overall project success. Completing any project will certainly have its challenges, but starting off with a solid planning process will make everything far more manageable.

About Anne Grybowski

Anne is a former staff writer for CAI's Accelerating IT Success, with a degree in Media Studies from Penn State University.

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