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What Fuels your projects?

Bruce McGraw uses a metaphor to drive home the idea that there is no one best project management tool, but rather many that each tailors to projects of different sizes and complexities.   Just like the gas station, he refers to three “octane levels” for tools: Unleaded, Regular, and Super/Premium:


  • Small project with 3 to 10 staff
  • Short duration “” between one and four months
  • Part-time project manager “” 6-10 hours per week
  • Needs PM tools to develop and track
    • Charter and scope
    • Tasks and schedule
    • Status reports

Each of the three categories is customized for a specific number of staff and project type.   McGraw takes a very simple yet effective approach to categorizing these project management tools and groups.  

About Richard Wood

Richard Wood has been the publisher of CAI's Accelerating IT Success newsletter since its inception in 2011. A Marketing Major at Cal Poly Pomona he has been working with Computer Aid since 2001. He can be reached at

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